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UBC’s Change Communities Build Staff Resilience

In addition to supporting staff prepare for Planon, the EMMS Change Management (CM) team is working alongside practitioners within the VPFO portfolio and across UBC to align joint Planon and Workday communications and engagement activities. Leading up to Go Live, EMMS will coordinate training and support for Phase 1 stakeholders adapt to these new tools […]

Extension to IRP Workday Timeline

The Integrated Renewal Program (IRP) provided an update on the extension of the Workday timeline. Given Planon timelines are aligned with Workday, the original Planon target date will change too. IRP governance conducted the first of three planned program readiness reviews on October 31. Following this review, a recommendation was issued to the Board of […]

Locksmiths Confirmed as Phase 1 Stakeholders

As current users of PeopleSoft, the Locksmiths are the newest stakeholder group to be added for Phase 1 of Planon’s rollout. The UBC Locksmiths are a unit within Parking and Access Services, and have historical ties to Building Operations. The Locksmith Shop is a core team of technicians supported by a head and a subhead, who […]

Iterative Testing Strategy for Planon Go Live

Planon’s Accelerator™ Implementation Methodology (AIM) is a step-by-step approach to configure and deploy Planon at UBC. A critical element of the process is to test Planon at various stages prior to go live to ensure it meets UBC’s expectations and stated requirements. What will be tested? Absolutely everything needs to be touched and tested in […]

Supporting Staff To Get Ready for Planon

There is significant change for faculty, staff, and students associated with modernizing UBC’s aging systems. The implementation of Planon for maintenance, asset and inventory management, and Workday for HR, Finance and Student provides an exciting opportunity for the campus community. To support staff, and the broader campus community, to successfully navigate the change to Planon […]

Planon Scope and Go Live Timeline Revision Approved

Planon Scope and Go Live Timeline Revision Approved

The EMMS project continues to make steady progress. This past week, the Integrated Renewal Program governance committee, which EMMS reports to, approved a revised Planon Go Live timeline and functional scope for the Stream 1 deployment. In simple terms, the functionality will be virtually the same as PeopleSoft with some enhancements such as access to […]

Determining Planon Configurations

Thanks to the active participation by managers in Building Operations, Energy & Water Services and Chemistry Stores, we’ve reached the half way point in determining how Planon will configure its software to meet UBC’s requirements. To date, 18 design meetings have been completed with a significant amount of progress addressing our current pain points. Shout […]

Preparing Asset Data for Planon

One of the foundational activities in preparation for the implementation of Planon is working with internal teams to assess the readiness of UBC’s current data sources. At a high level, a significant effort is underway identifying asset data sources, classifying assets and asset hierarchies and cleaning up existing data. As a starting/reference point, a standard […]

Design Meetings Begin with Phase 1 Stakeholders

Planon Design meetings started today and will continue into early December to consider how UBC will use Planon in the future.  The EMMS Functional team is leading the meetings, with support from Planon, to show Planon functionality for each functional area such as purchasing, reactive maintenance, projects etc. Business Functional Leads representing each functional area […]

EMMS Represented at IT Townhall

Today, George Vlassopoulos. EMMS Senior Project Manager presented at the IRP IT Townhall, a kick-off event by IRP and AEP to engage more broadly with IT. While some IT staff have been highly involved in one or both of these programs, many more have had little exposure to both. The EMMS team is responsible for […]